“What was this Rp 2 million for?”
Expenses arrive as chat messages and blurry photos scattered across months of WhatsApp history.
For villa managers & villa owners in Bali
Every rupiah accounted for.Every month. On WhatsApp.
Unclear expense reports are the number one reason owners fire their management company. Villa Ledger turns receipts, approvals and the monthly statement into one simple, provable page — the kind of report that keeps clients for years.
Set up in an afternoon — add a villa, invite your team, done. No training, no installation.
The problem isn't the money. It's the doubt.
A spreadsheet nobody trusts
Numbers get retyped by hand at month end. One typo and the owner starts questioning everything.
The quiet exit
Owners rarely argue. They simply move the villa to another manager who can show the proof.
How a month runs
Four steps. The same four steps every month, for every villa.
- 01Staff
Snap the receipt
Villa, amount, category, photo. Thirty seconds on a phone, standing at the shop.
- 02Manager
Approve or reject
Nothing enters the books without a receipt behind it. Rejections carry a reason.
- 03Owner
Read one clear page
Income by channel, expenses by category, fee, net to owner — IDR beside their own currency.
- 04Both
Sent on WhatsApp
One message a month with a private link. No login, no spreadsheet, no chasing.
Two sides, one set of numbers
Management companies
Win trust before it's questioned
- Income comes in by quick entry or CSV import from your booking sheet — income by channel, no retyping.
- Send a professional monthly pack instead of defending a spreadsheet.
- Every approved expense carries a receipt you can show on demand.
- Staff spending stays inside the villas they're assigned to.
- Closed months lock, so history can't quietly change.
Villa owners
Ask for proof, not promises
- See income, expenses, fee and your net on one page — in IDR, shown alongside your own currency (USD, AUD, EUR or SGD) so the maths is easy in your head.
- Use it directly with your own staff if you self-manage.
- Or make it the standard you expect from your management company.
- Read it in English or Bahasa Indonesia, print it, forward it to your accountant.
Built so the numbers hold up
One money formula
Income − approved expenses − management fee = net to owner. No invented extras.
Read in your own currency
Every owner picks USD, AUD, EUR, SGD — or plain IDR. Figures show side by side, with IDR always the book of record.
Receipts kept private
Photos and PDFs live in private storage, opened only through short-lived links.
Roles that match reality
Owner, manager, staff, owner-viewer, accountant — each sees only what they should.
Accountant-ready export
Download every line in IDR as CSV, with the receipts attached.
Local tax (PBJT) estimate
An indicative lodging-tax figure for planning — clearly labelled, never a filed return.
Offboarding that sticks
Remove a person and access ends immediately, while the history stays intact.
What owners and managers say
“I used to spend the first week of every month chasing my manager for numbers. Now the statement just arrives, and every expense has the receipt attached. I haven't asked a single follow-up question since.”
Sarah K.
Owner of two villas, Canggu
“My staff photograph the receipt at the shop and it's in the books before they get back on the scooter. Approving the month takes me ten minutes instead of a weekend of spreadsheets.”
Made Wirawan
Villa manager, Ubud
“We almost changed management companies over expense reports we couldn't verify. The monthly statement with photos saved that relationship — the trust is simply there now.”
Daniel & Claire M.
Owners, Uluwatu
One simple price
Free for 14 days — every feature, no card. After that it's Rp 250.000 per villa per month, with every feature included. No tiers, no per-user fees, unlimited staff, managers, owners and accountants.
Per villa
Rp 250.000/ villa / month
Everything included, for every villa.
- Bookings, receipts and photos all included
- Monthly owner statement + share link
- Accountant CSV export with receipts
- Unlimited people on every villa
Automatic & predictable
- The price only steps up for genuinely high-volume villas — bookings, receipts and photos in a month — and you're always told in advance. Nothing is ever blocked mid-month.
- Managing 10 villas or more? A portfolio discount applies automatically on every villa.
- No calls, no quotes, no surprises — the price you see is the price you pay.
Prices in IDR, billed monthly, cancel any time — all self-serve from your settings page.
Close this month properly.
Add one villa, record what's already been spent, and send the owner a report they can read in a minute and trust for the year.